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Hamilton Oak Ltd (“Hamilton Oak”, “we”, “us”, “our”) is a land and property consultancy operating in the UK.
We are the Data Controller for the purposes of the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018.
We are registered with the UK Information Commissioner’s Office (ICO) as a data controller under registration number ZB708409.
Our main contact for data protection and privacy matters is:
Rozzi Jennings
MLRO & Data Protection Contact
📧 info@hamiltonoak.uk
🌐 https://hamiltonoak.uk
This Privacy & Cookie Policy explains:
By using our website or providing your information, you acknowledge that you have read this policy. We will only rely on consent as a legal basis where we specifically ask for it (for example, for certain types of marketing or non-essential cookies).
We may collect and process the following categories of information.
For example, when you:
We may collect:
Where we are required to comply with anti-money laundering (“AML”) and related regulations, we may also collect:
We do not collect payment card details or process online payments through this website.
When you visit our website, we may automatically collect:
We use tools such as Google Analytics and similar services to help us understand website usage. Non-essential analytics cookies will only run with your consent (see Section 12).
We may receive information about you from:
Developers, investors or landowners involved in a shared transaction or project
We use your personal data for the following purposes:
Including:
Including:
We may contact you if:
We will only send marketing emails where we have a lawful basis to do so (for example, your consent or our legitimate interests) and, where required, your opt-in consent. You can unsubscribe at any time.
Including:
Under UK GDPR, we must have a valid legal basis for processing your personal data. We rely on the following bases:
Where we rely on legitimate interests, we balance those interests against your rights and expectations and only use your data where we consider it proportionate to do so.
We may share your personal data with:
We do not sell your data to any third party.
Where we share information with development partners, investors, buyers or other parties in connection with a transaction, we only share what is necessary and appropriate for that purpose.
Some of our service providers and their servers may be located outside the UK. This may include, for example, providers of:
Where personal data is transferred outside the UK, we ensure that adequate protections are in place, such as:
We keep your personal data only for as long as necessary for the purposes set out in this policy or as required by law. In particular:
We may retain certain records for longer if reasonably necessary to comply with the law, resolve disputes or enforce our agreements.
YUnder data protection law, you have the following rights in relation to your personal data:
These rights are subject to certain limitations and exemptions. For example, we may be required by law to retain particular records (such as AML documentation) even if you request deletion.
We may need to verify your identity before responding to certain requests.
To exercise any of your rights, please email info@hamiltonoak.uk.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Telephone: 0303 123 1113
We take the security of your personal data seriously and use appropriate technical and organisational measures to protect it. These may include:
However, the transmission of information over the internet can never be completely secure. We cannot guarantee the security of information transmitted to or from our website, and you do so at your own risk.
Our website may contain links to third-party websites. We are not responsible for the content, security or privacy practices of those websites. We encourage you to review the privacy policies of any external sites you visit.
Cookies are small text files placed on your device that help our website function and improve your experience. Some cookies are essential for the site to work; others are non-essential and used for analytics or enhanced functionality.
We use cookies to:
A. Essential cookies
These cookies are necessary for the website to function properly (for example, page navigation, security and basic functionality).
You cannot opt out of these through our cookie banner, but you can block them in your browser settings (although the site may not work correctly).
B. Performance & analytics cookies
These cookies (e.g. Google Analytics) help us understand:
We treat these as non-essential. They will only run with your consent, which you can give or withhold via our cookie banner or settings.
C. Functional cookies
These help remember certain preferences or inputs to improve your experience (for example, remembering form inputs or settings).
Some of these may be non-essential and will only be used with your consent where required.
Third-party services may set cookies on our website, including:
These third parties are responsible for their own cookies and privacy practices.
You can manage or withdraw your consent to non-essential cookies at any time by using:
Please note that disabling certain cookies may affect how the website functions.
We may update this Privacy & Cookie Policy from time to time. The latest version will always be available at:
👉 https://hamiltonoak.uk/privacy-policy
Where appropriate, we may also notify you of significant changes by email or via a notice on our website.
If you have any questions about this policy or how we handle your data, or if you wish to exercise your rights, please contact:
Hamilton Oak Ltd
FAO: Rozzi Jennings – MLRO & Data Protection Contact
📧 info@hamiltonoak.uk
📍 21 Hanborough Road, Eynsham, OX29 4LS, United Kingdom
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